Student Financial Services Refund and Withdrawal Policies
REFUNDS
Refunds from Overpayment/Excess Financial Aid:
The Student Financial Services office processes refunds on a weekly basis for students who have a credit on their account.
What is a credit on my account?
Credits are funds that exceeded the cost of attendance for the semester, either from financial aid or overpayment. This is money you do not owe the school.
What to do if there is a credit on your invoice:
- leave the credit in your account to apply to the next charges or
- request a refund
How to request a refund:
- Send SFS@westmont.edu an email from your Westmont email and include your student ID number
- Sign up for Direct Deposit via Ramp
Note: Partial completion of the direct deposit process will delay your refund
Note: Refund requests must be received by 12pm on Wednesdays to be processed the same week
Note: Refunds are not processed during the first two weeks of the semester.
Student and Nursing WITHDRAWAL POLICY
Westmont makes refunds under certain conditions. Refunds for tuition, fees, board, and housing depend on the time the student officially exits. Students must submit an exit form to the Registrar’s Office before exiting in order to receive a refund of any student charges. The exit date is set as the day the student notifies the Student Records Office that the student is leaving school.
A schedule of refunds for first-semester students is available at the Student Financial Services Office, but will be no less than the schedule of refunds for continuing students which follows. A variation of the refund policy may apply for students who are federal financial aid recipients.
Tuition Refund
| Time of Exit by week | Refund |
| Prior to first day of the semester | 100% |
| 1 | 75% |
| 2 | 70% |
| 3 | 65% |
| 4 | 60% |
| 5 | 50% |
| 6 | 40% |
| After sixth week | 0% |
Any Mandatory Fees and Course Fees
Music lesson fees are not refundable after the first lesson or after the Friday of the second week of classes. All other fees per the schedule listed below.
| Time of Exit | Refund |
|---|---|
| Prior to first day of the semester | 100% |
| After first day of the semester | 0% |
College Housing
After college housing has been reserved, room cancellation will result in a $150 fee even if the student has not yet occupied the campus housing.
An additional $100 late fee is charged for cancellations after August 1 (for fall semester) or December 15 (for spring semester).
Furthermore, once a student occupies a campus room and then cancels it after the start of the semester, only a percentage of the entire semester room charge will be refunded less the applicable preceding cancellation fees according to the schedule below. To cancel, complete an official check out with your Resident Director.
Time of Exit
| End of Week | Refund | ||
| 1 | 75% | ||
| 2 | 70% | ||
| 3 | 65% | ||
| 4 | 60% | ||
| 5 | 50% | ||
| 6 | 40% | ||
| After the sixth week | 0% |
Meal Plan
When a student withdraws or checks-out from a campus residence prior to the start of the meal plan—and does not use any portion of that meal plan—a 100% refund of the semester board charge is made. Otherwise, a refund is based upon the week of the withdrawal or check-out (whichever is later), detailed in the schedule above.